Going to a tapeless workflow is great, but it does require some planning.
P2 media is very expensive, so many people opt for an external drive to give them the storage capacity they need. The Firestore drives from Focus Enhancements give you more bang for the buck than P2 cards, but they are cumbersome and do not hold a charge for much more than an hour. And while more cost-efficient than P2 media, they are still expensive compared to your everyday (Maxtor, Western Digital) external drive.
So after careful deliberation, here is the workflow I have decided to use.
Footage captured to my P2 cards will be offloaded to a Windows-based (ick, I know) laptop through the PCMCIA slot, and then from the laptop to an external Maxtor drive via USB or firewire. Due to the unpredictability of hard drives, I feel it is necessary to make an additional backup, at least in documentary-type shooting circumstances. If it’s something easy to re-shoot, than you can make the call whether one or two backups are required. Just remember, once you’ve deleted that data from the P2 card, it’s gone, so use extreme caution. (Looking to the future, when hard drives are replaced by flash drives, the need to make redundant backups will be a thing of the past and we’ll all be able to rest much easier knowing that our data is safe.)
Of course, you need to have power for the laptop and the drive, but I have thought of that too. At wedding receptions, this should not be a problem, as every hall I’ve ever been to has a sufficient number of outlets. When power is not available, I plan to use a portable, rechargeable power source, or even a cigarette lighter adapter in the car. Not to mention that there is also the laptop’s battery.
One other thing of note, if you offload from the camera directly to an external drive, you create a partition. You may only have a maximum of 16 partitions. So even though you may have a 500 GB drive, if you are offloading 8 GB cards, you’ll max out the drive at 128 GB (8GB x 16 offloads=128GB). But fear not, because if you use a larger card, like the 32 GB, you’ll be able to utilize the entire drive (32GB x 16 offloads=512GB). I will be offloading to the laptop first, then to the external drive. The data will just drag and drop over to the drive like any other data, so I won’t have to worry about partitions.
I have done mock tests dumping from the camera to the laptop and the drive, and, this is important, making sure the footage transfers properly into Final Cut Pro, and so far, no problems.
With all the time and money I just saved you, I think it would be real swell of you to buy me some extra P2 media. Or at least some ice cream.